We are committed to safeguarding the privacy of our website
visitors and service users.
This policy applies where we are acting as a data controller with
respect to the personal data of our website visitors and service users; in other words,
where we determine the purposes and means of the processing of that personal data.
We use cookies on our website. Insofar as those cookies are not
strictly necessary for the provision of our website and services, we will ask you to consent
to our use of cookies when you first visit our website.
In this policy, "we", "us" and "our" refer to ADVC8 Limited. For
more information about us, see Section 15.
How we use your personal data
In this Section 2 we have set out:
the general categories of personal data that we may process;
in the case of personal data that we did not obtain directly from you, the source
and specific categories of that data;
the purposes for which we may process personal data; and
the legal bases of the processing.
We may process data about your use of our website and services
("usage data"). The usage data may include your IP address, geographical
location, browser type and version, operating system, referral source, length of visit, page
views and website navigation paths, as well as information about the timing, frequency and
pattern of your service use. The source of the usage data is our analytics tracking system.
This usage data may be processed for the purposes of analysing the use of the website and
services. The legal basis for this processing is our legitimate interests, namely monitoring
and improving our website and services.
We may process information contained in any enquiry you submit to
us regarding goods and/or services ("enquiry data"). The enquiry data may be
processed for the purposes of offering, marketing and selling relevant goods and/or services
to you. The legal basis for this processing is consent.
We may process information contained in or relating to any
communication that you send to us ("communication data"). The communication data
may include the communication content and metadata associated with the communication. Our
website will generate the metadata associated with communications made using the website
contact forms. The communication data may be processed for the purposes of communicating
with you and record-keeping. The legal basis for this processing is our legitimate
interests, namely communications with our website visitors and service users and the proper
administration of our website and business.
We may process any of your personal data identified in this policy
where necessary for the establishment, exercise or defence of legal claims, whether in court
proceedings or in an administrative or out-of-court procedure. The legal basis for this
processing is our legitimate interests, namely the protection and assertion of our legal
rights, your legal rights and the legal rights of others.
We may process any of your personal data identified in this policy
where necessary for the purposes of obtaining or maintaining insurance coverage, managing
risks, or obtaining professional advice. The legal basis for this processing is our
legitimate interests, namely the proper protection of our business against risks.
In addition to the specific purposes for which we may process your
personal data set out in this Section 2, we may also process any of your personal data where
such processing is necessary for compliance with a legal obligation to which we are subject,
or in order to protect your vital interests or the vital interests of another natural
person.
Please do not supply any other person's personal data to us,
unless we prompt you to do so.
Providing your personal data to others
We may disclose your personal data to our insurers and/or
professional advisers insofar as reasonably necessary for the purposes of obtaining or
maintaining insurance coverage, managing risks, obtaining professional advice, or the
establishment, exercise or defence of legal claims, whether in court proceedings or in an
administrative or out-of-court procedure.
We may disclose your enquiry data to one or more of those selected
third party suppliers of goods and services identified on our website for the purpose of
enabling them to contact you so that they can offer, market and sell to you relevant goods
and/or services. Each such third party will act as a data controller in relation to the
enquiry data that we supply to it; and upon contacting you, each such third party will
supply to you a copy of its own privacy policy, which will govern that third party's use of
your personal data.
In addition to the specific disclosures of personal data set out
in this Section 3, we may disclose your personal data where such disclosure is necessary for
compliance with a legal obligation to which we are subject, or in order to protect your
vital interests or the vital interests of another natural person. We may also disclose your
personal data where such disclosure is necessary for the establishment, exercise or defence
of legal claims, whether in court proceedings or in an administrative or out-of-court
procedure.
International transfers of your personal data
In this Section 4, we provide information about the circumstances
in which your personal data may be transferred to countries outside the European Economic
Area (EEA).
You acknowledge that personal data that you submit for publication
through our website or services may be available, via the internet, around the world. We
cannot prevent the use (or misuse) of such personal data by others.
Retaining and deleting personal data
This Section 5 sets out our data retention policies and procedure,
which are designed to help ensure that we comply with our legal obligations in relation to
the retention and deletion of personal data.
Personal data that we process for any purpose or purposes shall
not be kept for longer than is necessary for that purpose or those purposes.
We will retain your personal data as follows:
usage data will be retained for a minimum period of 1 year following the date of
collection, and for a maximum period of 3 years following that date;
enquiry data will be retained for a minimum period of 90 days following the date of
the enquiry, and for a maximum period of 1 year following that date; and
communication data will be retained for a minimum period of 90 days following the
date of the communication in question, and for a maximum period of 1 year following
that date.
Notwithstanding the other provisions of this Section 5, we may
retain your personal data where such retention is necessary for compliance with a legal
obligation to which we are subject, or in order to protect your vital interests or the vital
interests of another natural person.
Your rights
In this Section 6, we have summarised the rights that you have
under data protection law. Some of the rights are complex, and not all of the details have
been included in our summaries. Accordingly, you should read the relevant laws and guidance
from the regulatory authorities for a full explanation of these rights.
Your principal rights under data protection law are:
the right to access - you can ask for copies of your personal data;
the right to rectification - you can ask us to rectify inaccurate personal data and
to complete incomplete personal data;
the right to erasure - you can ask us to erase your personal data;
the right to restrict processing - you can ask use to restrict the processing of
your personal data;
the right to object to processing - you can object to the processing of your
personal data;
the right to data portability - you can ask that we transfer your personal data to
another organisation or to you;
the right to complain to a supervisory authority - you can complain about our
processing of your personal data; and
the right to withdraw consent - to the extent that the legal basis of our processing
of your personal data is consent, you can withdraw that consent.
You have the right to confirmation as to whether or not we process
your personal data and, where we do, access to the personal data, together with certain
additional information. That additional information includes details of the purposes of the
processing, the categories of personal data concerned and the recipients of the personal
data. Providing the rights and freedoms of others are not affected, we will supply to you a
copy of your personal data. The first copy will be provided free of charge, but additional
copies may be subject to a reasonable fee.
You have the right to have any inaccurate personal data about you
rectified and, taking into account the purposes of the processing, to have any incomplete
personal data about you completed.
In some circumstances you have the right to the erasure of your
personal data without undue delay. Those circumstances include: the personal data are no
longer necessary in relation to the purposes for which they were collected or otherwise
processed; you withdraw consent to consent-based processing; you object to the processing
under certain rules of applicable data protection law; the processing is for direct
marketing purposes; and the personal data have been unlawfully processed. However, there are
exclusions of the right to erasure. The general exclusions include where processing is
necessary: for exercising the right of freedom of expression and information; for compliance
with a legal obligation; or for the establishment, exercise or defence of legal claims.
In some circumstances you have the right to restrict the
processing of your personal data. Those circumstances are: you contest the accuracy of the
personal data; processing is unlawful but you oppose erasure; we no longer need the personal
data for the purposes of our processing, but you require personal data for the
establishment, exercise or defence of legal claims; and you have objected to processing,
pending the verification of that objection. Where processing has been restricted on this
basis, we may continue to store your personal data. However, we will only otherwise process
it: with your consent; for the establishment, exercise or defence of legal claims; for the
protection of the rights of another natural or legal person; or for reasons of important
public interest.
You have the right to object to our processing of your personal
data on grounds relating to your particular situation, but only to the extent that the legal
basis for the processing is that the processing is necessary for: the performance of a task
carried out in the public interest or in the exercise of any official authority vested in
us; or the purposes of the legitimate interests pursued by us or by a third party. If you
make such an objection, we will cease to process the personal data unless we can demonstrate
compelling legitimate grounds for the processing which override your interests, rights and
freedoms, or the processing is for the establishment, exercise or defence of legal claims.
You have the right to object to our processing of your personal
data for direct marketing purposes (including profiling for direct marketing purposes). If
you make such an objection, we will cease to process your personal data for this purpose.
You have the right to object to our processing of your personal
data for scientific or historical research purposes or statistical purposes on grounds
relating to your particular situation, unless the processing is necessary for the
performance of a task carried out for reasons of public interest.
To the extent that the legal basis for our processing of your
personal data is:
consent; or
that the processing is necessary for the performance of a contract to which you are
party or in order to take steps at your request prior to entering into a contract,
and such processing is carried out by automated means, you have the right to receive your
personal data from us in a structured, commonly used and machine-readable format. However,
this right does not apply where it would adversely affect the rights and freedoms of others.
If you consider that our processing of your personal data
infringes data protection laws, you have a legal right to lodge a complaint with a
supervisory authority responsible for data protection. You may do so in the EU member state
of your habitual residence, your place of work or the place of the alleged infringement.
To the extent that the legal basis for our processing of your
personal data is consent, you have the right to withdraw that consent at any time.
Withdrawal will not affect the lawfulness of processing before the withdrawal.
You may exercise any of your rights in relation to your personal
data by written notice to us, in addition to the other methods specified in this Section 6.
Third party websites
Our website includes hyperlinks to, and details of, third party
websites.
We have no control over, and are not responsible for, the privacy
policies and practices of third parties.
Personal data of children
Our website and services are targeted at persons over the age of
18.
If we have reason to believe that we hold personal data of a
person under that age in our databases, we will delete that personal data.
Updating information
Please let us know if the personal information that we hold about
you needs to be corrected or updated.
About cookies
A cookie is a file containing an identifier (a string of letters
and numbers) that is sent by a web server to a web browser and is stored by the browser. The
identifier is then sent back to the server each time the browser requests a page from the
server.
Cookies may be either "persistent" cookies or "session" cookies: a
persistent cookie will be stored by a web browser and will remain valid until its set expiry
date, unless deleted by the user before the expiry date; a session cookie, on the other
hand, will expire at the end of the user session, when the web browser is closed.
Cookies do not typically contain any information that personally
identifies a user, but personal data that we store about you may be linked to the
information stored in and obtained from cookies.
Cookies that we use
We use cookies for the following purposes:
authentication and status - we use cookies to identify you when you visit our
website and as you navigate our website, and to determine if you are logged into the
website;
personalisation - we use cookies to store information about your preferences and to
personalise the website for you;
security - we use cookies as an element of the security measures used to protect
user accounts, including preventing fraudulent use of login credentials, and to
protect our website and services generally;
advertising - we use cookies to help us to display advertisements that will be
relevant to you;
analysis - we use cookies to help us to analyse the use and performance of our
website and services; and
cookie consent - we use cookies to store your preferences in relation to the use of
cookies more generally.
Cookies used by our service providers
Our service providers use cookies and those cookies may be stored
on your computer when you visit our website.
We use Google Analytics. Google Analytics gathers information
about the use of our website by means of cookies. The information gathered is used to create
reports about the use of our website. You can find out more about Google's use of
information by visiting https://www.google.com/policies/privacy/partners/
and you can review Google's privacy policy at https://policies.google.com/privacy.
Managing cookies
Most browsers allow you to refuse to accept cookies and to delete
cookies. The methods for doing so vary from browser to browser, and from version to version.
You can however obtain up-to-date information about blocking and deleting cookies via these
links:
Blocking all cookies will have a negative impact upon the
usability of many websites.
If you block cookies, you will not be able to use all the features
on our website.
Amendments
We may update this policy from time to time by publishing a new
version on our website.
You should check this page occasionally to ensure you are happy
with any changes to this policy.
We may notify you of significant changes to this policy by
email.
Our details
This website is owned and operated by ADVC8 Limited.
We are registered in England and Wales under registration number
11586535, and our registered office is at 41 Bridgeman Terrace, Wigan, WN1 1TT.
Our principal place of business is at Aizlewood Business Centre,
Sheffield, S3 8GG.
You can contact us:
by email, using the email address published on our website.
Representative within the European Union
Our representative within the European Union with respect to our
obligations under data protection law is our data protection officer and you can contact our
representative by email, using the email address published on our website.
Data protection officer
Our data protection officer's contact details are: Please email us
at hello@advc8.co.uk using
the subject "FAO: Data Protection Officer".